The fourth blog in Wehi Web’s newest blog series.
The Organisational Tool Kit
Apparently a poor workman blames his tools. Well today Wehi is celebrating the tools that we use everyday in a series of blogs. The series will cover tools for social media, SEO, graphic design and organisation.
Organisation
Organising your and your team’s time is a key business skill. Resources and efforts need to be allocated wisely with any sized business. The tools below help Wehi to keep track of our team’s individual and collective goals.
Trello
Trello is a free task board system for monitoring and organising projects. Initially I HATED Trello. This tool caused me anxiety and caused friction between members of the Wehi team. At first I thought it was didactic, pointless and little more than a box ticking exercise that could be replaced by an old fashioned notepad. That was until Wehi got busy. Once we had multiple projects I began to see the value in Trello. The website is very easy to use; you create your own lists, pick tags or colours then assign deadlines to members. Trello’s strength is that it allows team members to coordinate their time over multiple projects allowing accountability and reducing duplication of efforts.
Trello is the easiest organisational Wehi has found to keep the team focused towards our vision.
Evernote
Evernote’s ability to collect content from across all your devices make it an indispensable tool for organising research.
Evernote is an application for aggregating links you find online and IRL. Evernote’s strength is that it operates across multiple platforms. It is available as an app for your smartphone, a Chrome extension, a desktop app and even saves images from print. This means that wherever you find something interesting or important to your business you can save it one convenient place. Scrolling through Twitter in the evening and finding a useful SEO resource? Then save it to Evernote ready to be digested and actioned when you get back to the officer. My favourite feature is the Notebooks. You can arrange your clips into separate collections that can be shared with other users. I have broken mine down into work various work projects; marketing, SEO etc.
Smart-Edit Writer
Smart-edit is a practical piece of software for organising long form content.
Smart-Edit Writer (formerly Atomic Scribbler) is a tool I discovered during my Master’s Thesis. It is an application for writing long form content that breaks large projects into manageable chunks. Originally intended for novels and screenplays it is just as useful for a blog series or promotional ebooks. Smart-Edit Writer is not as sophisticated as other premium writing software such as Scrivener. Even the creator agrees it lacks many features that other premium software possesses. To me this is a strength not a weakness. Smart-Edit Writer’s limitations prevents you from fiddling with highlight colours and focus you on creating content for your business.
I have included the tools that have had the greatest impact on my and Wehi’s working day. Each app took a small window of time to get used to but have returned this investment becoming valuable tools. Not all of the above tools will be an exact match for your business or start-up but they are a useful place to start. Exploring these tools will help you to understand how you work day-to-day and the areas you need a tool to sharpen up your practices. I regularly explore new tools and compare them to our current arsenal. This quest keeps Wehi flexible and allows us to allocate our time to what we love doing; building professional websites for interesting projects.
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Need help with your business’ SEO, Graphics or managing social media? Contact Wehi now to make your vision a reality.
Comment below now to suggest other handy tools or ask questions about the tools above.